Notice
GDPR Notice
Effective date: February 14, 2026
1) When this notice applies
AxenMax is based in Japan. The EU/EEA General Data Protection Regulation (GDPR) may apply if you access our Website from the European Economic Area or if GDPR otherwise applies to your relationship with us (for example, if you represent an EEA-based organization and contact us about services). This notice explains the rights and principles commonly associated with GDPR-style processing. For general details, see our Privacy Policy.
2) Controller details
- Controller: AxenMax K.K.
- Address: 2-11-3 Shibuya, Shibuya-ku, Tokyo 150-0002, Japan
- Email: hello@axenmax.club
- Phone: +81 3-1234-5678
3) Categories of personal data
- Contact details (name, email, optional phone)
- Message content and inquiry context
- Basic technical logs for reliability and security
- Cookie preferences (where applicable)
4) Purposes and lawful bases
Depending on the context, we may process data under the following bases:
- Consent (Article 6(1)(a)) — for form submissions where consent is requested.
- Legitimate interests (Article 6(1)(f)) — responding to requests, improving operational reliability, preventing abuse, and maintaining security.
- Contract necessity (Article 6(1)(b)) — preparing and performing an agreement for requested services.
- Legal obligation (Article 6(1)(c)) — when a specific legal requirement applies.
5) Data minimization and purpose limitation
We aim to request only the information needed to respond and provide services. We do not require visitors to provide extra personal information just to view the Website. If you include additional information in messages, you do so at your discretion.
6) Retention
We keep personal data only for as long as necessary for the purpose it was collected for. Typical retention depends on the inquiry and whether it becomes a client engagement. Security logs are retained for a limited period.
7) International transfers
Personal data may be processed in Japan or in locations where our providers operate. Where GDPR applies, we aim to use safeguards appropriate to the situation (for example, contractual protections and access controls) consistent with the nature of the data.
8) Data subject rights
If GDPR applies, you may have the following rights (subject to conditions and exceptions):
- Access — obtain confirmation and a copy of your personal data.
- Rectification — correct inaccurate or incomplete personal data.
- Erasure — request deletion of personal data in certain circumstances.
- Restriction — request limitation of processing in certain circumstances.
- Portability — receive data you provided in a structured format where applicable.
- Objection — object to processing based on legitimate interests in certain circumstances.
- Withdraw consent — where processing is based on consent, you may withdraw it.
To exercise rights, contact us at hello@axenmax.club. We may request reasonable verification.
9) Complaints
If GDPR applies, you may have the right to lodge a complaint with a supervisory authority in your country of residence or work. We encourage you to contact us first so we can address your concerns in a practical way.
10) Processor and DPA approach
Where we use service providers to operate the Website or communications, we expect them to process data only for defined purposes. For client projects that require a data processing agreement (DPA), the terms are typically addressed in a separate contract depending on scope and jurisdiction.
11) Contact
- Legal name: AxenMax K.K.
- Address: 2-11-3 Shibuya, Shibuya-ku, Tokyo 150-0002, Japan
- Phone: +81 3-1234-5678
- Email: hello@axenmax.club
- Hours: Mon–Fri 09:30–18:30 (JST)
- Business ID: JP-AXM-2026-0214